On initial hire, new faculty members in the Clinical Sciences are appointed at the rank agreed upon by the faculty member and the Department Chair (subject to School of Medicine and University policies and processes). Entry level faculty are typically appointed at the rank of Medical Instructor or Assistant Professor. These ranks are not assigned a track (Faculty Career Track versus Faculty Tenure Track) designation.
The period from eligible appointment at Duke until a decision to, or not to, award tenure is ten years in the Clinical Sciences (the “tenure clock”). The tenure clock begins on the start date at Duke at the rank of Assistant Professor or higher. (The tenure clock is not active at the Medical Instructor rank.) The decision to pursue the Faculty Tenure Track is generally made in years 4-6 at the rank of Assistant Professor for those faculty who are deemed potentially eligible for tenure. Track assignments (Faculty Career Track versus Faculty Tenure Track) may be made only with the mutual agreement of the faculty member and the Department Chair. In accordance with University Bylaws, if the candidate in the Faculty Tenure Track is not notified of a decision regarding tenure by the end of their tenure clock, then tenure is granted by default.
The tenure review process can be initiated by the Department Chair at any time. Excepting tenure clock extensions, the review process to determine the awarding of tenure is to begin no later than the start of the tenth year. This allows approximately six (6) months for departmental processes and another six (6) months for disposition at the School of Medicine and Duke University levels.
The School of Medicine has a limited number of tenure positions available. This number is established by the Dean in conjunction with the Department Chairs based on SOM and departmental financial responsibility and programmatic needs. The number of Faculty Career Track positions is substantially greater than the number of tenured positions such that tenure may not be granted to all qualified faculty.
Faculty are strongly encouraged to maintain documentation of their professional career. The Scholars@Duke site automatically collates published scholarship while providing a structure for Duke faculty to document professional activities and responsibilities.
Resources for Dossier
The Annotated Bibliography is the list of publications of greatest significance and impact as determined by the faculty member. The preference is for works that have been published over the past seven years.
- Include the full citation for each publication (PubMed format preferred, including PMID, PMCID, and DOI)
- List all authors (do not use “et al.”)
- Highlight your name in bold
- Provide a brief, 3-4 sentence description of the major findings of each work and their significance
- Include the number of times each work has been cited
- Do not list papers in preparation or submitted papers that have not been accepted for publication
Number of Publications in the Annotated Bibliography to List by Rank
- Number of Publications in the Annotated Bibliography to List by Rank
- Associate Professor (Career Track) – 3 required (within 7 yrs. preferred)
- Associate Professor, without tenure (Tenure Track) – 5 (all within 7 yrs.)
- Associate Professor, with tenure – 10 required (all within 7 years)
- Professor (Career Track) – 10 required (within 7 yrs. preferred)
- Professor, with tenure – 20 required (all within 7 years)
- Annual Faculty Conference (Annual Review) Template
- Faculty Career Track
- Faculty Tenure Track
- Quick Reference Guide for APT
- Duke University Faculty Handbook
- Faculty Ombudsman
- Tenure Clock Extension Form
- Guidance for Scholarship Impacted by COVID-19
- New Faculty Orientation Video (NetID required to login)
- New Faculty Orientation Slides (Dec. 2021)