Regular Rank Titles and Job Codes

Tenure Track     

Job Code
1541       Professor (Tenure)
1545       Professor (secondary or joint)
1542       Associate Professor (Tenure)
1546       Associate Professor (secondary or joint)
1547       Assistant Professor             

Non Tenure Track            

Job Code
1535       Research Professor
1536       Associate Research Professor
1537       Assistant Research Professor
1548       Medical Instructor


Tenure Track 

Process documents for the ranks below should follow the required formatting found on the Provost Office APT site.

Formatting the Basic Science Dossier

  • Appointments with Tenure
  • Award of tenure to Associate Professor without tenure
  • Promotion to Associate Professor with tenure for current Assistant Professors
  • Promotion to Full Professor for tenured Associate Professors
  • An original organized in a notebook with tabs and one CD in PDF format of the dossier using the order specified from the Provost link should be submitted to the APT office.

Deadlines for submission can be found here.

Non-Tenure Track

Regular Rank appointments within the Basic Science Departments are those having the modifying descriptor of Research in the title. These are considered to be term appointments without tenure; service in these ranks does not allow accrual of time toward tenure. These are one-year appointments, renewable annually, and expire on June 30 unless otherwise specified.

Process documents for these levels should follow the list below.

  • Appointments to Associate Professor or Assistant Professor without Tenure
  • Appointment and promotions in the Non Tenure Track at any rank

Documents should be submitted to Tara Williams in the Faculty APT Office (

  • Chair Recommendation Letter to the Dean
  • Departmental APT Committee Report (Associate Professor or Professor)
  • Intellectual Statement (Associate Professor or Professor)
  • Letters of evaluations
    • 3 for Medical Instructor & Assist. Prof.
    • 6 for Associate Professor & Professor
  • CV in Duke Format
  • List of Publications
    • Associate Professor – top 5
    • Professor – top 10
  • Degree Verification
  • Signed Faculty Offer approved in DMR
  • Completion of dFac and iForms

Basic Sciences Policy

Other procedures and criteria for Appointment, Promotion and Tenure in the Basic Sciences can be found in be found in Appendix E of the Faculty Handbook.