The Office of Medical Education Administration provides support in the areas of Human Resources, Finance and Information Technology to those offices and staff directly supporting the Doctor of Medicine (M.D.) program and academic mission of the School of Medicine.

Medical Student Reimbursements

Reimbursement Process and Guidelines

 

  1. Complete the Davison Council Reimbursement Fillable Form 
  2. Attach PDF copies of all paid receipts
  3. Submit all required documentation to medstudentrequests@dm.duke.edu

 

Note:

Every request requires approval from another student within the same Interest Group or the student treasurer.

Receipts older than one year will not be reimbursed per the Duke one-year policy of receipt reimbursement.

Gift card reimbursements of any kind are not allowed per Duke policy as follows:


Non-Allowable Travel Expenses

Duke's Policy is to reimburse travelers for all reasonable and necessary expenses incurred while transacting the affairs of Duke.  However, there are specific types of expenses which are considered to be personal and therefore not reimbursable.  This following list is illustrative, and does not necessarily include all items considered to be personal expenses.

  • Use of personal gift cards or credit vouchers for payment of Duke Business Expenses

  • Please allow approximately four (4) weeks for processing, noting the processing of requests may be delayed as a result of staffing, volume of pending reimbursements in the ET&R office, etc.
  • Felicia Marchis and Crystal Harris in the Medical Education Administration Office will process the reimbursement and make every effort to ensure funds are received. Students will receive either a live check mailed to the address listed on the fillable form, or direct deposit to the student’s personal checking account (if you are/have been on payroll). Note: Direct deposits are not related to nor do they affect Bursar accounts.
  • For any questions or concerns related to reimbursement status, please email medstudentrequests@dm.duke.edu. Please allow approximately 24 – 48 hours for a response.

 

 

 

 

 

 

Reimbursement Process and Guidelines.

  • For any questions or concerns related to reimbursement status, please email USMLEstudentprocessing@duke.edu. Please allow approximately 24 – 48 hours for a response.

 

 

Office Contacts

Jennifer L Averitt
Associate Dean for Medical Education Administration
Suite 3012 Trent Semans Center
Box 3488 DUMC
Durham NC  27710
919-668-3381
jen.averitt@duke.edu 

Steven D Wilson
Administrative Assistant to the Associate Dean for
Medical Education Administration
Suite 3012 Trent Semans Center
Box 3488 DUMC
Durham NC  27710
919-668-3381
steven.wilson@duke.edu

Human Resources and Finance

Penny Wheeley-Triplett
Human Resources Departmental Manager 
501A Davison Building
Box 3488 DUMC
Durham NC  27710
919-681-6562
penny.triplett@duke.edu

Crystal Harris
Administrative Coordinator
501A Davison Building
Box 3488 DUMC
Durham NC  27710
919-668-3072
crystal.harris@duke.edu

Felicia Marchis
Financial Staff Assistant
501A Davison Building
Box 3488 DUMC
Durham NC  27710
919-681-6180
felicia.marchis@duke.edu

Associate Dean for Medical Education Administration
Administrative Assistant
Human Resources Departmental Manager
Administrative Coordinator
Financial Staff Assistant