Visiting Medical Students

The Visiting Medical Student Program enriches both Duke University School of Medicine and the visiting medical student. Applicants must be in good academic standing, receive academic credit by the home school for the visiting student experience, and be actively progressing toward a Doctor of Medicine degree at an affiliated LCME accredited institution, a Doctor of Osteopathic Medicine at an affiliated COCA accredited institution, or an approved/affiliated international institution.  All visiting student requests must be approved by the Visiting Student Coordinator.  Visiting medical students must adhere to the Duke School of Medicine academic calendar. 

Affiliation Agreement:

Duke University School of Medicine requires an approved affiliation agreement with your home institution to allow for participation in the visiting medical student program and is required to be approved prior to application to the visiting medical student program. All requests to establish said agreement must be submitted by an appropriate home school representative only,via email, to Scott Campbell Visiting Student Coordinator, Office of the Registrar, scott.campbell@dm.duke.edu.  The request should include the following:

Official Name of Institution / School of Medicine
Location of Institution / School of Medicine
Type of Program (ie: MD, DO, MBBS, etc)
Length of Program
Compelling educational reason to establish agreement
Home Representative and/or Institution contact information

Note: The affiliation agreement is the controlling factor for participation in the visiting medical student program at Duke University School of Medicine. Please check our listing of institutions with existing approved affiliation agreements.

Effective April 23, 2014:  Moratorium on requests for affiliation agreements with international institutions.  At this time we are unable to accept requests for establishing affiliation agreements with international institutions.  In addition, we are currently unable to accept visiting medical student applications for the foreseeable future from students enrolled at international institutions with whom we do have approved agreements.  Please note that should this moratorium be lifted, it will be noted as such on this website.

Please note that as of September 2007, we are unable to approve affiliation agreements or accept applications for a student(s) enrolled in a medical school / institution located in any Caribbean nation or other nation as noted on the listing. Please see attached non-inclusive listing.

Application information for MD and DO students

Duke University School of Medicine uses VSAS, the Visiting Student Application Service, to receive visiting medical student applications for students enrolled at US or Puerto Rico LCME accredited or COCA accredited Osteopathic institutions. To apply, please complete and submit a VSAS application for your preferred electives and dates. VSAS applications must be submitted no later than 60 days prior (no exceptions) to the elective period start date as noted in the elective catalog. Please note that we do have additional institutional requirements as noted in VSAS. Applications submitted with missing supplemental documentation will not be reviewed nor will the applicant be contacted regarding missing requirements. Incomplete applications will be denied via VSAS. For more information on VSAS, please visit or contact VSAS at vsas@aamc.org.

Requirements checklist for LCME and COCA applicants

Medical Student Visiting Clinical Scholars Program

In support of our intentional commitment to foster a culture of diversity, excellence and inclusion at Duke University School of Medicine, we offer the Medical Student Visiting Clinical Scholars Program.  Medical students interested in applying for the program should review the information regarding clerkship prerequisites and other application requirements, and then follow the instructions to complete all forms.  Approval of the VSAS application is a prerequisite for consideration of an application for the Scholars Program.  Please note this program is not available to students enrolled at international medical schools.

Medical Student Visiting Clinical Scholars Application

Medical Student Visiting Clinical Scholars Brochure

 

 

 

Applicant Information for International and Canadian (LCME) medical students

Please note that all applications and supporting documentation are to be provided electronically to the Visiting Student Coordinator.   Applications submitted with missing supplemental/supporting documentation will not be reviewed nor will the applicant be contacted regarding missing requirements.

Program Information for International Applicants
International Application Requirements
International Application - (Word document)
International Application - (PDF)
Requirements Checklist

Mandatory: Student Health Fee and Student Medical Insurance Program information for international visiting medical students.

As of December 15, 2013, all approved and scheduled visiting international medical participating with an F1, J1, B1/B2 or WB visa will be assessed the mandatory Student Health Fee (SHF) at the prevailing rate for the semester of enrollment.  Please note the fee will be assessed for each 4 week period of enrollment based on the start/end date of the approved elective period.  Should these dates not fall on the first and/or last day of the month, the assessed SHF will be for a minimum of 2 months for each 4 week elective.

In addition, all approved and scheduled visiting international medical participating with an F1, J1, B1/B2 or WB visa, participation in the Student Medical Insurance Program is mandatory.  The student will be assessed the Student Medical Insurance Program premium (SMIP) at the prevailing rate as set by the insurance provider.  Please note the fee will be assessed for each 4 week period of enrollment based on the start/end date of the approved elective period.  Should these dates not fall on the first and/or last day of the month, the assessed SMIP premium will be for a minimum of 2 months for each 4 week elective.  Fees for SMIP and the Student Health Fee will be posted to your student account via ACES. You may find additional information regarding the topics online:  http://studentaffairs.duke.edu/studenthealth/international-students-scholars

Participation Requirements:  Information for all visiting medical student applicants who are approved and scheduled for electives

All applicants who are approved and scheduled for an elective(s) will be required to have all participation requirements completed no later than 15 days prior to the approved elective start date via CastleBranch:

Criminal Background Check
11 Panel Drug Screen
Duke University Mandatory Immunization Requirements (via Medical Document Manager) **
Current Influenza Immunization (via Medical Document Manager)
Current BLS (Basic Life Support) Certification (via Medical Document Manager)
Proof of Health Insurance Coverage (via Medical Document Manager)

These requirements will also be referenced in the acceptance letter and email provided to approved and scheduled students along with Duke specific information on how to establish your profile with CastleBranch.  All costs for these required services via CastleBranch are the responsibility of the approved visiting student.  These  requirements for participation may only be fulfilled/completed via CastleBranch.  MD and DO students will utilize the DU40 document and international students will utilize the DU45 document to establish your profile and fulfill participation requirements.

** International students only utilizing the DU45 documentation will be required to undertake TB testing in the US per institutional requirements.  TB questionnaire (page 3 only) should be provided directly to the Duke Student Health Center to confirm compliance or determine need for additional testing.  TB questionnaire should be provided via email to immunizationrecords@dm.duke.edu

Electives, Grading and Evaluation Information

Elective Availability
Electives/course descriptions may be reviewed by accessing the Fourth Year Electives booklet online. Please review the attached document for electives which are not available to approved visiting medical students.  Visiting Medical Students are not eligible to take electives that are less than 4 weeks, 4 credits. 

Evaluations and Final Grades:
Only the Duke Clinical Evaluation will be completed and provided to the visiting medical student and their home school. Final grades will adhere to the Duke grading scale for 4th year electives as follows:

  • H - Honors
  • HP - High Pass
  • P - Pass
  • F - Fail
     

Should an evaluation be provided, there will be no signature on the form(s) as final grades are submitted via a secured  electronic grading application.  As for noted evaluation criteria and / or comments, we strongly encourage, though do not require, faculty to provide information on student performance either by noting performance criteria, providing narrative comments or a combination of both.  Duke faculty will not be required to complete a home school evaluation if provided by the student or the institution.

 

Elective Calendar Information

Our elective dates for the 2018 -2019 academic year are as follows, with 4 week electives designated as 41, 42, 43 44.  Visiting students are required to follow the Duke elective calendar.

Spring 2019

January 02, 2019 – January 26, 2019                    (section 41, 1st 4 week elective period of semester)

January 28, 2019 – February 23, 2019                   (section 42, 2nd 4 week elective period of semester)

March 25, 2019 – April 20, 2019                            (section 44, 4th 4 week elective period of semester)

 

Summer 2019

June 10, 2019 – July 06, 2019                              (section 43, 3rd 4 week elective period of semester)

July 08, 2019 – August 02, 2019                          (section 44, 4th 4 week elective period of semester)

 

Fall 2019

August 19, 2019 – September 14, 2019              (section 41, 1st 4 week elective period of semester)

September 16, 2019 – October 12, 2019             (section 42, 2nd 4 week elective period of semester)

October 14, 2019 – November 09, 2019             (section 43, 3rd 4 week elective period of semester)

November 11, 2019 - December 07, 2019           (section 44, 4th 4 week elective period of semester)

 

Spring 2020

January 06, 2020 – February 01, 2020                    (section 41, 1st 4 week elective period of semester)

February 03, 2020 – February 29, 2020                  (section 42, 2nd 4 week elective period of semester)

March 30, 2020 – April 25, 2020                            (section 44, 4th 4 week elective period of semester)

General Information

 

Emergency Contact Information

Blood/Body Fluid Exposure Hotline: On Site 115, Off Site 684-8115(e.g. needle sticks)
Duke Police Department: 684-2444
Emergency from Duke Phone: 911

 

Severe Weather Policy for School of Medicine

The School of Medicine will handle the cancelation of classes in the following manner:              

All School of Medicine students will follow the Provost's decision in regards to cancelation of classes. If classes are canceled, students should not report for any medical school activities (classes, labs, clerkships, clinical assignments, etc.)  Course directors, mentors, and faculty are aware of this policy so that individual decisions should not be made.

These decisions can be determined by calling 684-4636 (INFO) or by visiting the School of Medicine, Office of the Registrar’s website, registrar.mc.duke.edu, the DukeAlert site, http://emergency.duke.edu, or http://www.duke.edu/today/.

Please note that 684-INFO and http://emergency.duke.edu are considered the official communication for inclement weather announcements. 

 

Internship Interviews

It is the recommendation of the School of Medicine that a student miss no more than three days in any four week course/clerkship/elective. It is, however, at the discretion of the course instructor to determine the number of allowable days a student can miss for the purpose of interviewing. The student must give the instructor of the effected course sufficient notice of his or her intention to be away for an interview so that a mutual determination can be made as to the best time to be absent. This ensures that the learning experience in that course is in no way jeopardized. Students must confer with the instructor to complete missed time and work in a timely manner. Students must complete missed time within the same semester that they were enrolled in the course in which they are making up time. 

 

Shadow or Observer Experiences

Duke University School of Medicine does not have an established program which permits periods of shadowing and/or observership for medical students or medical graduates. Experiences such as or similar to shadowing and/or observership for a medical student or medical graduate may be possible, but would be approved and coordinated through a specific department (ie: Pediatrics, Medicine, etc). You may wish to contact the department in which you have interest to inquire of such opportunities. You will find contact information for departments on the web, www.medschool.duke.edu.

 

Communication

Email is the official mode of communication for the visiting medical student program. Notification of application acceptance and/or denial will be provided via email. Official acceptance letter and supporting documentation will be provided via email notification to all approved and scheduled students. Failure of approved visiting medical students to provide requirements by stated deadlines stipulated in the letter of acceptance and/or email acceptance notification will be withdrawn from the scheduled elective(s) and the visiting medical student program. 

 

Application approval does not assure that elective scheduling will be confirmed, nor does it assure that you will be placed in your preferred elective(s) as all scheduling is contingent on space availability.  Elective scheduling for approved visiting medical students will take place only after registration for the same elective period(s) has been completed for Duke medical students.  Registration periods are subject to change and as such, may result in a delay of scheduling for approved visiting medical students.  Applicants should direct questions to the Visiting Student Coordinator. 

FAQs:  Frequently Asked Questions regarding the visiting medical student program.

Duke Technical Standards: Approved and scheduled visiting medical students are expected meet Duke Technical Standards as outlined in the Duke University School of Medicine Bulletin.

Visiting medical students are expected to adhere to the same rules, guidelines and Professional Code of Conduct as Duke University School of Medicine degree candidates. 

Duke University prohibits discrimination and harassment and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex or age. Duke’s non-discrimination and harassment policies can be found at https://web.duke.edu/equity/harassment.html

Reporting Mistreatment
If you feel you have been subjected to negative or offensive behavior while on your rotation at Duke Medicine, we have two ways you can report the mistreatment:

  • Contact the Advisory Dean and Director of Student Affairs, Dr. Caroline Haynes at caroline.haynes@duke.edu or 919-684-6528
  • Anonymously report information by completing the fourth year clinical evaluation form which will be sent to you at the end of  your rotation

Temporary Housing Information

off-campus housing website: https://offcampushousing.duke.edu/

DukeList: www.dukelist.duke.edu

RotatingRoom: www.rotatingroom.com

Millennium Hotel Durham 2800 Campus Walk Avenue Durham NC 27705 telephone: 919-383-8575 fax: 919-383-6035 email: durham.us@millenniumhotels.com www.millenniumhotels.com

Extended Stay America: Durham-University-Ivy Creek Boulevard location, http://www.extendedstayamerica.com/hotels/nc/raleigh-durham/university-i...

Visiting Physician Assistant Program Information

Information on the visiting Physician Assistant Program may be found on the website of the Duke Physician Assistant Program

Visiting Student Program Coordinator Contact Information

Visiting Student Coordinator
Scott Campbell, Office of the Registrar
Room 0386, 3rd Floor Seeley G Mudd Building
8 Searle Center Drive
Box 3878 DUMC
Durham NC 27710
Tel (919) 684-8042

Main Office (919) 684-2304
Fax (919) 684-4322
scott.campbell@dm.duke.edu