Matriculating Students

Completion of the background check is July 1, 2024. The School of Medicine requires background checks for all of our students. You will receive information about your background check via email from Chandima Mulgama soon. Please take the necessary steps to complete the background check.

The deadline is June 15, 2024. If you know you are planning to matriculate at Duke, please check and change your status in the Choose your Medical School tool located within the AMCAS application by the deadline. You have the opportunity to change this status now if you know you are definitely attending Duke.

Duke University Medical Center and the School of Medicine require all students to complete online safety and compliance training. Incoming students are required to be compliant in order to begin courses. Students must be compliant in order to register for future terms.

If you have not received the email about Drug Screening, please email Andrea Liu ASAP at andrea.liu@duke.edu

Prior to June 15th, students will be required to participate in Duke University’s Drug Testing Program. Students are prohibited from using any illegal substances and prescription medication without a valid prescription prior to participating in the Drug Testing Program as well during the program. In the state of North Carolina, marijuana, and THC-containing products are still prohibited substances. It's worth noting that CBD products, even those listed as “THC Free” will often contain enough THC substance to result in a positive drug test. Duke utilizes the 5-panel federal screening standards which includes testing for cocaine, amphetamine/methamphetamines, opiates, PCP, and THC.

Marijuana is still banned federally, which by default is banned in any state that hasn’t passed state legislation. Be on the lookout for another email with further details for how to get your Drug Screening completed.

After you Commit To Enroll, you will receive an email with further details about how and where to book your Drug Screening Testing through LabCorp, and documentation that will be needed for this appointment. The process should be completed on or before June 15th as Drug Screening Testing is a requirement before matriculation.

The deadline for Drug Screening is the same deadline for Commit to Enroll. If you are on wait lists and do not plan to make a decision until June 15, that is acceptable. Just make sure you get the Drug Screening shortly thereafter. Once you Commit to Enroll we will send you the Drug Screening details. For those of you who are Commit to Enroll and have taken action on the Drug Screening requirements, you must complete the Patient Demographic Form.

Submit your photo for a DukeCard ID using the instructions emailed to you.

deadline is 5pm on Monday, July 15th

Duke Net IDs and passwords and Duke Email accounts will be set up automatically for matriculated students. Students become matriculated AFTER you commit to Enroll at Duke. Former Duke students or current employees who have a Net ID and email account already established will not receive an email and can work with OIT to use the same account. Anyone requiring assistance, contact MedEdIT Helpdesk @ 919-668- 6212 or mededit_helpdesk@duke.edu

Once you Commit to Enroll we change your status in our system and you will receive an email to set up your account. FYI, this status change could take 24-48 hours for you to receive your email. Please also check your spam. If your address has changed from when you submitted your application, please email medadm@dm.duke.edu with your new address so you can continue to get updates from us.

DukeHub is the university’s official location for student information and records. DukeHub will be accessible to matriculated students after their NetID’s and password have been set-up and activated. Click here for information on DukeHub 2.0.

We wanted you to be aware of the Duke Medical Student Benefits Summary which can be found here.

Accepting Loans- Matriculated students, that have been assigned a netid, may log into DukeHub to accept, reduce, or decline loans. Need-based grants and scholarships are accepted on your behalf. Once you have accepted your loan, you will be assigned  "To-Do" items in DukeHub to complete entrance counseling and a MPN (Master Promissory Note).  These items are added within 72 hours of accepting loan funds. You will be instructed to complete entrance counseling and signing of the master promissory note(s) on www.studentaid.gov. Please wait until “To-Do” items are listed on DukeHub account to complete these items.

Refunds- Financial awards will not disburse to your student account until all “To Do” items in DukeHub are complete. Please check to make sure all items are completed by mid-July. Awards disburse 10 days prior to the first day of class. If accepted aid exceeds the direct cost (tuition/fees) a student will be due a refund. Refunds are processed the first day of class for each semester.  Please monitor your DukeHub, Financials, Account Activity – Classic for the most up to date transactions. If a transaction reads “refund – student” please add 3 – 4 business days to the transaction date for the funds to appear in a designated direct deposit account. Students are encouraged to set up direct deposit upon acceptance of financial aid.

Health Insurance- Students that opt into Duke Student Health Insurance will automatically have the insurance added to their cost of attendance and additional aid will be provided to cover the expense. The adjust will occur after the open enrollment drop/add period in mid-September. Once the adjustment has been made, students will receive a revised award. Students do not need to reach out to the FAO to have this added.

Academic Year Disbursement Dates- Disbursement dates for each term can be viewed on the financial aid website under Financial Literacy, Wellness and Policies, Disbursement of Financial Aid and Paying Your Bill.

Financial Literacy- You will receive a link to join CANVAS Financial Literacy Resources via your Duke email account. These resources are intended to help you with your financial wellness throughout your time in the School of Medicine. Announcements of new scholarships and upcoming webinars will be added periodically. We recommend checking this weekly.

Save the Date – Flu Vaccination

Please save the date for the upcoming Flu Blitz – Wednesday September 25 – add this date to your calendars – more details to follow

Where: TSCHE 6^th Floor

When: Wednesday September 25, 2024 - drop in anytime between 12:30pm-4:30pm

What do I need to bring: Your Duke ID and your smart phone for faster registration

Who can participate: Any and All Duke Students, Faculty, Staff – You just need an ID badge 

Who do I contact if I have questions:  Kamara.carpenter@duke.edu

Special Note: Flu Vaccine Blitz event does not offer the High Dose nor the Egg Free Vaccine. 

Standard Quadrivalent Flu Vaccine is the only vaccine offered at this event.

The Learning Environment & Well Being Office (LeWell) provide centralized services to support to SOM students and others involved in the healthcare learning environment. That website is here.

The 2024 AAMC Matriculating Student Questionnaire (MSQ) is set to open on June 1 and close on September 15. Once we change your status to matriculate you will receive this survey from AAMC. We strongly encourage you to take the time to fill out the survey as it helps provide useful information for our team.

A Laptop and iPad will be provided to you for your medical education at Duke School of Medicine. This year everyone will receive a Macbook Air 13” – M3 / 16GB Ram / 512GB HD + 4-Year Applecare+ warranty inc. accidental damage coverage, iPad – 10th Gen 64GB +  Apple Pencil, Laptop Sleeve and iPad case.

You are expected to use these devices during your time with us. Computers/iPads must be kept regularly up to date with all security updates provided by Apple to keep yourself and Duke Health systems secure. Any questions about the program should be directed to: darren.taylor@duke.edu.

We have just received the delivery of all the laptops for your class. We will be doing the main distribution on Friday July 26 – more details regarding time TBC.

If you are arriving in Durham earlier and would like to pick up your technology before that date, please reach out to: mededit_helpdesk@duke.edu to schedule an appointment. 

Canvas – All MS1 curricular materials are posted on Canvas.  You will receive training modules on Canvas during orientation and our educational technologists are available and committed to supporting you. Please view Canvas each day for all course updates, announcements, schedules, assignments, etc. Canvas will be the primary source of MS1 course communication – thank you for checking this daily. 

Clinical Skills Training Immersion Course - Clinical Skills Training Immersion Course (CSTI) is a two-week introductory course which occurs as the first course of the first year of medical school immediately after Orientation. This full-time course introduces students to basic clinical skills, including history-taking, physical exam, evidence-based medicine, professional identity formation, and point-of-care ultrasound. Instruction consists of small group sessions, large group sessions, and independent study activities. The skills introduced in this course will be further developed and refined throughout the remaining four years of medical school as part of a longitudinal clinical skills curricular thread.

After the Clinical Skills Training Immersion, you will begin the Foundations of Patient Care 1 course which has the following components:

Biomedical Sciences – The biomedical sciences portion of the course will begin with CT scanning of your cadaver in mid-August. In the first week of class in late August, you will start the dissection of your cadaver, begin learning cell biology, and examine specimens in histology lab.

SSDH - The Social and Structural Drivers of Health (SSDH) component aims to introduce the core concepts and frameworks of social and structural determinants that impact patients’ lived experiences and overall health. You will be introduced to these critical elements of patient care through an integrated longitudinal pathway across FPC1 and FPC2. These include integrated biomedical and clinical correlations, as well dedicated small group sessions, reflection activities, and teamwork to critically assess ourselves and the world around us through a healthcare lens. You will also gain experience in the tools that can help you seek further knowledge in this space.

Clinical Skills Foundation Course -   Starting in late August, immediately following and building off of CSTI, you will begin your Clinical Skills Foundation component.  This is a three-year longitudinal thread that meets every Tuesday afternoon throughout the first year and emphasizes the doctor-patient relationship. 

• CSF year 1 focuses on skills necessary to become competent physicians: obtaining an accurate patient-centered history, performing the clinically-indicated and technically-appropriate physical examination, professional verbal and written communication, differential diagnosis generation and refinement, and integrating biomedical knowledge into patient management plans. Under the guidance of skilled, clinically active physicians and a senior medical student, you will work with 8 peer first-year medical students in a small group team to practice and develop these skills together.
• In preparation for our second session on August 27^th, please look on Canvas for the “Meaning of Illness” assignment. Before this session, you will interview a friend or family member about their experience with illness, write a reflection essay about this discussion (details on Canvas), then share these conversations with your small group members.  During your presentation in the small group on August 27^th, you will be expected to share the illness and your friend’s/family member’s experience with that illness, as well as how this knowledge will help you as a physician in the future.  Please consider this as you choose who you interview – this information will be shared (in a confidential manner) with the members of your small group team. You must submit the written portion of this assignment to your small group faculty leader by Friday, August 23^rd.  You may complete this assignment at any time (including now) before this date.

LEAD - The Leadership Education and Development (LEAD) component is a longitudinal curriculum that is woven throughout multiple years of your training.  During the FPC1 and FPC2, you will learn and apply principles of leadership skills in the healthcare setting through large group and small group sessions. These skills will prepare you to serve patients and collaborate with team members to transform healthcare delivery. 

Holiday Schedule - We want to give you information about the Thanksgiving break for those of you who want to make travel arrangements in advance. The Monday before Thanksgiving is scheduled as a virtual learning day. That day there will be lectures that you can attend via Zoom or watch later. There will be no other learning events that week. There are no other planned virtual learning days for the remainder of the year. Please reference the excused absence and professionalism policy and expectations for additional information available in the School of Medicine Bulletin on the Registrar webpages. You will be able to review the detailed attendance philosophy and expectations in the FPC1 course syllabus posted on Canvas. Please contact Dr. Carbrey at Jennifer.carbrey@duke.edu with any questions. 

You can find information about parking lots and rates on the Parking and Transportation website at: https://parking.duke.edu/parking-permits/. The cost for these permits are found here: https://parking.duke.edu/parking-permits/annual-permits/student-permits/graduate-professional-student-permits/.

Order your parking permit. Please note this is NOT required, but you must order via the linked website if you wish to purchase: Graduate & Professional Student Permits

You should select either Parking Garage 3 or Science Drive Garage. Most students park in PG3 because it is closer to the Medical Center. 

Deadline is 5pm EST on Monday, July 15th to ensure that you have a parking pass in time for orientation. The Registrar’s Office have arranged that your parking pass will be active starting July 29^th.

On behalf of the Duke medical alumni family, the Duke Medical Alumni Association will provide all incoming students with a personalized Littman Cardiology IV stethoscope and your embroidered white coat this year.

Please complete the survey emailed to you to let us know how you would like for your name to appear on your stethoscope.

In order to ensure your stethoscope is engraved as you prefer, we need this information by Friday, June 28^th.

The program starts Monday, July 29, 2024 with Introduction to the Profession – attendance is mandatory. PCLT students have an earlier mandatory orientation start date of Thursday-Friday, July 25-26, 2024.

We will be sending more details about the process for registration and the curriculum for the first year in future emails and those deadlines will be closer to July. The registration website site is called DukeHub; https://dukehub.duke.edu/ and you can access this site using your Duke NetID and password

Online registration for incoming first year medical students opened June 18th. Fall registration will close at 1:00 pm on Friday, July 19th. All students must be enrolled in the following required courses before the 1:00 pm deadline on July 19th.  If you cannot meet this deadline, Andrea Liu needs to know.

Failure to enroll by the deadline may result in the completion of a professionalism notification.

First year students (MS1) must enroll in the following 1st year courses for the fall 2024 term:

The online registration instructions with screenshots are available on the SoM Registrar's website. There is also a short online video that goes over the online registration process. The SoM Registrar's website with instructions and the video is here under "Resources and Instructions".

If you have questions or concerns about the online registration process, do not hesitate to contact the SoM Registrar’s Office by phone, 919-684-2304 or via email at medreg@mc.duke.edu.

Complete the Student Affairs Survey that was emailed to you by 5pm Monday, July 15th.

Information provided here will be used throughout your time in medical school.

Students in the Health Science Program (MD, MSTP, PCLT) should submit health records by June 15, 2024. The requirements can be found on this form; https://duke.app.box.com/s/76z6ppog6xn49vovtm7jy0lbeukkoom2.

Students have 30 days after the first day of class to meet immunization compliance and TB requirements. The Duke Student Health website is here for more information; https://students.duke.edu/wellness/studenthealth/.  

All health Science (MD) students at Duke must start the IGRA TB blood test (T-spot or Quantiferon Gold) series before the start of school and can complete all testing within 6 months of matriculation.

We strongly recommend you have the COVID full vaccine schedule (i.e., 2 doses for Pfizer and/or Moderna and the Booster if eligible) to avoid any unnecessary delays to coming on campus. Health insurance information will be forthcoming; however, information can be found in the link above.

We understand that many of you are still working on getting your vaccinations and you may have to get additional titers/vaccinations when you are on campus. That is acceptable. Send your complete as possible immunization records to Student Health and you can work with them to get additional testing once you arrive on campus.

Borrowing 101 session for incoming Graduate & Professional students will be offered on the following dates:

• June 11th @ 7:30pm
• June 18th @ 9:00am
• June 25th @ 7:30pm
• July 2nd @ 9:00am

These sessions are designed to review important terms within the federal loan program and introduce initial considerations for loan management.

The links to register can be found here.

If you have not taken action on the Technical Standards DocuSign, please do so ASAP. If you did not receive the DocuSign, email Andrea Liu ASAP at andrea.liu@duke.edu

Attesting to the Duke Technical Standards DocuSign will be required for all incoming students prior to July 1st. The link to technical standards can be found here: https://medschool.duke.edu/education/health-professions-education-programs/doctor-medicine-md-program/admissions/admissions-6. Questions about technical standards attestations can be sent to Dr. Melanie Bonner at melanie.bonner@duke.edu or sdao@duke.edu or 919‐668‐1267.

Final transcripts must be sent from the undergraduate and/or graduate institution(s) with the degree(s) conferred on or before July 1, 2024. The electronic official transcript(s) should be sent to medadm@dm.duke.edu. We will confirm receipt of your transcript(s) once they are received. Please note: DukeMed do not have access your transcript from your AMCAS application.

RSVP Deadline is 5 pm EST on Friday, July 19 - RSVP at link in email.
Order White Coat deadline 5pm Monday July 22nd - Order through link in email

Key Reminders for your White Coat Ceremony: White Coat Ceremony Information

• Friday, August 2^nd
• Reception begins at 4:30pm in Schaefer Hall which is located in The Bryan Center (125 Science Drive, Durham, NC 27708)
• White Coat Ceremony will begin at 6pm in Page Auditorium which is adjacent/walking distance from the Bryan Center
• Parking will be free in Parking Garage 4 (135 Science Drive, Durham, NC 27708)
• Students are allowed five guests.
• If you wish to request additional tickets, please email the student affairs office at medOSA@duke.edu. You will need to include the number of requested tickets above the allotted five. Once they have made note of your request, someone from the Office of Student Affairs will send you an email confirmation.

Please note these additional instructions for ONLINE ORDERING:

The link sent to you in your email will take you to the coat ordering page for our Duke Medical Center Store website.  

1. Choose either a men’s or women’s coat and then specify size. 
   • Men coats are ordered by suit size or chest size in inches ranging from 32-52
   • Women coats are ordered by dress size or bust measurements (see chart below)
2. Once you select your size, add it to your cart.
3. On the next page you will need to put in personal information. 
4. On the shipping page, select Store Pickup.
5. In the Special Instructions or Comments About Your Order section, enter your name as you want it to appear embroidered on your white coat up to 25 characters and spaces.
6. On the next page in the payment section, select 'Duke IRI' as your payment method. 
7. Type 'Duke' when prompted for a fund code.

Please note these additional instructions for IN PERSON ORDERING:

1. Duke Medical Center Bookstore is located on the lower level of the Duke Clinic. Medical Center Bookstore Location
2. Once you go in the main entrance of Duke Clinic, you will need to go through screening. Identify yourself as a medical student who needs to go to the bookstore to be fitted for a white coat. Bring a copy of the email sent to you as verification.