Matriculating Students

All incoming DukeMed students must undergo both a criminal conviction and government sanctions background and matriculation is contingent upon authorization to conduct the background check as well as the release of findings to DukeMed. DukeMed students will receive an email from Duke Hire Right Background Verification. Completion of the background check is due by July 1, 2025. 

All MS1 curricular materials are posted on Canvas at https://dukemed.instructure.com 
Canvas will be the primary source of MS1 course information – including announcements, daily
schedules, assignments, resources, and more – so you will be using the platform frequently. You will
receive training about Canvas during orientation, and our educational technology team is available
and committed to supporting you throughout your time at DUSOM

The deadline is June 15, 2025. This date happens to be on a Sunday and the team will not be working that day, so you will have until Monday, June 16^th at noon EST to make your final decision. If you already know you are planning to matriculate to DukeMed, change your status in the Choose your Medical School tool located within the AMCAS application at any time before the deadline. After Committing to Enroll at DukeMed, more information will follow.

Incoming students are required to be compliant in order to begin courses. Students must be compliant in order to register for future terms.

Duke SOM MD Compliance uses a canvas portal to organize and track compliance. The link to this canvas portal is  Duke SOM Compliance Portal and you will have access starting this week.  An email will notify you when you have been added to the canvas portal.

As an incoming MS1 student, there are many compliance requirements. To assist in tracking what is mandatory, please start your Compliance adventure in Canvas, by beginning with the Introduction Module Introduction Module - Great place to start.

From there, please review the Syllabus  Syllabus - A handy checklist for compliance for a detailed checklist of required compliance assignments.

Then feel free to go to each module/quiz/assignment to complete the requirements Compliance for incoming MS1 students will be due by August 8^th, 2025

If you have any issues accessing Compliance, please do not hesitate to reach out to md_student_compliance@duke.edu   

BLS Certification

BLS is scheduled for Aug 7 and has two parts – an online module and an in-person skills evaluation with certified providers.

For the Aug 7 in person skills evaluation, you have already been assigned to a specific time slot and will receive an outlook invite to your Duke email account with details.

Prior to this session, you must complete an online module and receive an online only certificate

The email will be from CPR Consultants with an individualized heart code link to the online portion of this certification (please do not share your heart code with other students).

Once you complete the online certification, you will upload your online certificate of completion to Duke Box - Upload BLS Online Certificate Here- BLS Skills Date 8.7.25

Completion of online portion is due no later than 5pm on July 25^th. 

Submit your photo for a DukeCard ID using the following instructions: Submit Your DukeCard Photo

• Deadline is 5pm on Friday, July 18th.

All incoming DukeMed students must undergo drug screening before matriculation. Matriculation is contingent upon authorization of drug screening as well as release of findings. Matriculating students should familiarize themselves with the University’s Alcohol and Other Drugs Policy and School of Medicine Policy.  In line with federal and state law, the University prohibits the use of cannabis and other drug paraphernalia, including but not limited to, THC-containing products and alternative cannabis products. It is important to note that CBD products, even those listed as “THC Free” will often contain enough THC to result in a positive drug test. Completion and Passing the Drug Screening is required one week before matriculation.  

After you Commit to Enroll at DukeMed, your status will be updated in the Duke system and you will receive an email to set up your Duke NetID and password and to activate your official Duke email address. Former Duke students or current employees who have a Net ID and email account already established will not receive an email and can work with OIT to use the same account. Anyone requiring assistance, should contact MedEd IT Helpdesk @ 919-668- 6212 or mededit_helpdesk@duke.edu.

DukeHub is the university’s official platform for student information, records, and class registration. DukeHub will be accessible to matriculated students after your NetID and password have been activated. https://dukehub.duke.edu/

We wanted you to be aware of the Duke Medical Student Benefits Summary which can be found here.

Admitted students that submitted all of the required financial aid application documents should have received an award notification via email. If you did not receive a revised award notification, please contact the financial aid office at finaid-som@dm.duke.edu. Once you receive your NetID and set-up your password, you may access your financial aid via DukeHub. You will be able to accept, reduce, or decline loan amounts, apply for loans, e-sign promissory notes, complete entrance counseling, and set-up direct deposit for refunds through DukeHub. Details regarding your financial aid packages should be discussed directly with the School of Medicine Financial Aid Office. Please note, any updates will be included on the Matriculating Students’ webpage.

We want to give you information about the Thanksgiving holiday break for those of you who want to make travel arrangements in advance. The Monday before Thanksgiving (November 24) is scheduled as a virtual learning day. That day there will be lectures that you can attend via Zoom or watch later. There will be no other learning events planned for that week. Please note that there is a mandatory event on the afternoon of Friday, November 21st and on the afternoon of Monday, December 1st. Please reference the excused absence and professionalism policy and expectations for additional information available in the School of Medicine Bulletin on the Registrar webpages. You will be able to review the detailed attendance philosophy and expectations in the FPC1 course syllabus posted on Canvas. Please contact Jennifer Carbrey, PhD, Course Director for FPC1
at jennifer.carbrey@duke.edu with any questions.

NC State Law requires all incoming students present a certificate of immunization. Duke Student Health will process your immunization records. DukeMed incoming students should have the form for Health Science Students completed by a doctor, clinic, or health department and uploaded to your Student Health Gateway portal by July 15, 2025.

All incoming students have 30 days after the first day of class to meet immunization compliance and TB requirements.

The Learning Environment & Well Being Office (LeWell) provide centralized services to support to SOM students and others involved in the healthcare learning environment. LeWell website is here.

The 2025 AAMC Matriculating Student Questionnaire (MSQ) is set to open on June 1 and close on September 15. Once we change your status to matriculate you will receive this survey from AAMC. We strongly encourage you to take the time to fill out the survey as it helps provide useful information for our team.

A laptop and iPad will be provided. You will receive a Macbook Air 13” – M4 / 16GB Ram / 512GB HD + 4-Year Applecare+ warranty inc. accidental damage coverage, iPad – 11th Gen 128GB + Apple Pencil, laptop sleeve and iPad case. You are expected to use these devices during your enrollment. Computers/iPads must be kept regularly up to date with all security updates provided by Apple to keep your work and Duke Health systems secure. Any questions about the program should be directed to: darren.taylor@duke.edu..

More details are forthcoming from the Office of Student Affairs.

You can find information about parking lots and rates on the Parking and Transportation website at: https://parking.duke.edu/parking-permits/ . The cost for these permits are found here: https://parking.duke.edu/parking-permits/annual-permits/student-permits/graduate-professional-student-permits/.

Order your parking permit. Please note this is NOT required, but you must order via the linked website if you wish to purchase: 

• You should select either Parking Garage 3 or Science Drive Garage. Most students park in PG3 because it is closer to the Medical Center. 
• Order your parking pass.
• Deadline is 5pm on Monday, July 21st to ensure that you have a parking pass in time for orientation. 

We are excited to announce that a spot has opened in the Primary Care Leadership Track (PCLT) for the Class of 2029! If you are passionate about a career in primary care and value longitudinal clinical experiences, focused mentorship, and leadership coaching, we encourage you to apply. PCLT offers a unique opportunity to develop the skills and experiences needed to become a leader in primary care.

 To apply, please submit a short (1-2 paragraph) statement of interest and email it to fatima.syed@duke.edu by July 21 end of business day. For more information about the program, please visit our website: Duke PCLT.

The program starts Monday, August 4, 2025 with Introduction to the Profession – attendance is mandatory. PCLT students have an earlier mandatory orientation start date of Wednesday, July 30^th and Thursday, July 31^st.

The registration website site is called DukeHub; https://dukehub.duke.edu/ and you can access this site using your Duke NetID and password.

On-line registration for incoming first year medical students opens June 17th. Fall registration will close at 1:00 pm on Friday, July 18th. All students must be enrolled in the following required courses before the 1:00 pm deadline on July 18th. If you cannot meet this deadline, Andrea Liu needs to know.

Failure to enroll by the deadline may result in the completion of a professionalism notification.

First year students (MS1) must enroll in the following 1st year courses for the fall 2025 term:

The on-line registration instructions with screenshots are available on the SoM Registrar's website. There is also a short on-line video that goes over the on-line registration process. A link to the video can be found on the SoM Registrar's website, under "Resources and Instructions".

If you have questions or concerns about the on-line registration process, do not hesitate to contact the SoM Registrar’s Office by phone, 919-684-2304 or via email at medreg@mc.duke.edu. 

Complete the Student Affairs Qualtrics Survey:  

• Information provided here will be used throughout your time in medical school.  Please complete as soon as possible. 
• Deadline is 5pm Monday, July 21st.

Students in the Health Science Program (MD, MSTP, PCLT) should submit health records by June 15, 2025. The requirements can be found on this form; https://duke.app.box.com/s/76z6ppog6xn49vovtm7jy0lbeukkoom2.

Students have 30 days after the first day of class to meet immunization compliance and TB requirements. The Duke Student Health website is here for more information; https://students.duke.edu/wellness/studenthealth/.  

All health Science (MD) students at Duke must start the IGRA TB blood test (T-spot or Quantiferon Gold) series before the start of school and can complete all testing within 6 months of matriculation.

We strongly recommend you have the COVID full vaccine schedule (i.e., 2 doses for Pfizer and/or Moderna and the Booster if eligible) to avoid any unnecessary delays to coming on campus. Health insurance information will be forthcoming; however, information can be found in the link above.

We understand that many of you are still working on getting your vaccinations and you may have to get additional titers/vaccinations when you are on campus. That is acceptable. Send your complete as possible immunization records to Student Health and you can work with them to get additional testing once you arrive on campus.

Technical Standards - If you have questions about the Technical Standards, including clarification on how reasonable accommodations are defined, contact Dr. Melanie Bonner at melanie.bonner@duke.edu or Duke’s Student Disability Access Office (SDAO) at sdao@duke.edu or 919‐668‐1267.

Final transcripts must be sent from your undergraduate and/or graduate institution(s) with the degree(s) conferred on or before July 1, 2025. The electronic official transcript(s) should be sent to medadm@duke.edu. We will confirm receipt of your transcript(s) once they are received. Failure to provide a transcript that reflects work comparable in quality to what your admission offer was based on, may result in your admission being rescinded. If you attended a school that submits transcripts after this deadline, reach out to medadm@duke.edu. Please note: DukeMed does not have access to your transcript from your AMCAS application.

Students must have access to reliable transportation, such as a personal vehicle, in order to travel to clinical training sites located off main campus for MD2 year. With limited public transportation options in Durham, if you do not have a personal vehicle, you should be prepared to rely on alternate modes of transport such as Uber/Lyft or other personally-sourced modes of transportation. Please note that training at clinical sites in the community is a fundamental part of our curriculum in preparing you to care for patients and families.

This is scheduled for Friday, August 8, 2025. The reception will begin at 4:30pm in Shaeffer Hall in the Bryan Center on Duke’s west campus and the Ceremony will begin at 6:00pm in nearby Page Auditorium. Parking will be in the Bryan Center Parking Deck off Science Drive. The School of Medicine Office of Student Affairs will be working on details that will be shared soon.

• Please complete the White Coat Order Form.
• If you prefer to try on different sizes in person, you may visit the Medical Center Bookstore to make your decision. However, you must still complete the online order form.
• Deadline to complete the order form is 5pm Thu, July 24th.

• RSVP for the White Coat Ceremony
• Deadline is 5pm on Thu, July 24th