Matriculating Students

Welcome to DukeMed! Below find important information regarding the various onboarding processes that require your attention. Please note the deadlines associated with necessary documents and/or dates you are expected to receive additional information. We look forward to your arrival in Durham soon.

Should you have any questions, please reach out to Andrea Liu at andrea.liu@duke.edu or medadm@dm.duke.edu

Make sure you are checking your official Duke email via: https://mail.duke.edu for important announcements and information.

 

Last updated: 9:07am 5/24/24 (Drug Screening, Duke Email, & Student Health/Immunizations)

Key Deadlines - See subsections below for further details

June 15th

  • Commit to Enroll
  • Student Health Records and Immunizations submitted
  • Drug Screening completed

July 1st

  • Transcripts must be submitted
  • Background Check completed
  • Technical Standards Attestation

June 1st - Sept 15th

  • Matriculating Survey

July 29th

  • Program starts with Introduction to Profession – attendance is mandatory.

August 2nd

  • White Coat Ceremony

To Do Before Arriving

Completion of the background check is July 1, 2024The School of Medicine requires background checks for all of our students. You will receive information about your background check via email from Chandima Mulgama soon. Please take the necessary steps to complete the background check.

The deadline is June 15, 2024. If you know you are planning to matriculate at Duke, please check and change your status in the Choose your Medical School tool located within the AMCAS application by the deadline. You have the opportunity to change this status now if you know you are definitely attending Duke.

Prior to June 15th, students will be required to participate in Duke University’s Drug Testing Program. Students are prohibited from using any illegal substances and prescription medication without a valid prescription prior to participating in the Drug Testing Program as well during the program. In the state of North Carolina, marijuana, and THC-containing products are still prohibited substances. It's worth noting that CBD products, even those listed as “THC Free” will often contain enough THC substance to result in a positive drug test. Duke utilizes the 5-panel federal screening standards which includes testing for cocaine, amphetamine/methamphetamines, opiates, PCP, and THC.

Marijuana is still banned federally, which by default is banned in any state that hasn’t passed state legislation. Be on the lookout for another email with further details for how to get your Drug Screening completed.

After you Commit To Enroll, you will receive an email with further details about how and where to book your Drug Screening Testing through LabCorp, and documentation that will be needed for this appointment. The process should be completed on or before June 15th as Drug Screening Testing is a requirement before matriculation.

The deadline for Drug Screening is the same deadline for Commit to Enroll. If you are on wait lists and do not plan to make a decision until June 15, that is acceptable. Just make sure you get the Drug Screening shortly thereafter. Once you Commit to Enroll we will send you the Drug Screening details. For those of you who are Commit to Enroll and have taken action on the Drug Screening requirements, you must complete the Patient Demographic Form.

Duke Net IDs and passwords and Duke Email accounts will be set up automatically for matriculated students. Students become matriculated AFTER you commit to Enroll at Duke. Former Duke students or current employees who have a Net ID and email account already established will not receive an email and can work with OIT to use the same account. Anyone requiring assistance, contact MedEdIT Helpdesk @ 919-668- 6212 or mededit_helpdesk@duke.edu

Once you Commit to Enroll we change your status in our system and you will receive an email to set up your account. FYI, this status change could take 24-48 hours for you to receive your email. Please also check your spam. If your address has changed from when you submitted your application, please email medadm@dm.duke.edu with your new address so you can continue to get updates from us.

DukeHub is the university’s official location for student information and records. DukeHub will be accessible to matriculated students after their NetID’s and password have been set-up and activated. Click here for information on DukeHub 2.0.

Accepting Loans- Matriculated students, that have been assigned a netid, may log into DukeHub to accept, reduce, or decline loans. Need-based grants and scholarships are accepted on your behalf. Once you have accepted your loan, you will be assigned  "To-Do" items in DukeHub to complete entrance counseling and a MPN (Master Promissory Note).  These items are added within 72 hours of accepting loan funds. You will be instructed to complete entrance counseling and signing of the master promissory note(s) on www.studentaid.gov. Please wait until “To-Do” items are listed on DukeHub account to complete these items.

Refunds- Financial awards will not disburse to your student account until all “To Do” items in DukeHub are complete. Please check to make sure all items are completed by mid-July. Awards disburse 10 days prior to the first day of class. If accepted aid exceeds the direct cost (tuition/fees) a student will be due a refund. Refunds are processed the first day of class for each semester.  Please monitor your DukeHub, Financials, Account Activity – Classic for the most up to date transactions. If a transaction reads “refund – student” please add 3 – 4 business days to the transaction date for the funds to appear in a designated direct deposit account. Students are encouraged to set up direct deposit upon acceptance of financial aid.

Health Insurance- Students that opt into Duke Student Health Insurance will automatically have the insurance added to their cost of attendance and additional aid will be provided to cover the expense. The adjust will occur after the open enrollment drop/add period in mid-September. Once the adjustment has been made, students will receive a revised award. Students do not need to reach out to the FAO to have this added.

Academic Year Disbursement Dates- Disbursement dates for each term can be viewed on the financial aid website under Financial Literacy, Wellness and Policies, Disbursement of Financial Aid and Paying Your Bill.

Financial Literacy- You will receive a link to join CANVAS Financial Literacy Resources via your Duke email account. These resources are intended to help you with your financial wellness throughout your time in the School of Medicine. Announcements of new scholarships and upcoming webinars will be added periodically. We recommend checking this weekly.

 

The 2024 AAMC Matriculating Student Questionnaire (MSQ) is set to open on June 1 and close on September 15. Once we change your status to matriculate you will receive this survey from AAMC. We strongly encourage you to take the time to fill out the survey as it helps provide useful information for our team.

A Laptop and iPad will be provided to you for your medical education at Duke School of Medicine. This year everyone will receive a Macbook Air 13” – M3 / 16GB Ram / 512GB HD + 4-Year Applecare+ warranty inc. accidental damage coverage, iPad – 10th Gen 64GB +  Apple Pencil, Laptop Sleeve and iPad case.

You are expected to use these devices during your time with us. Computers/iPads must be kept regularly up to date with all security updates provided by Apple to keep yourself and Duke Health systems secure. Any questions about the program should be directed to: darren.taylor@duke.edu.

You can find information about parking lots and rates on the Parking and Transportation website at: https://parking.duke.edu/parking-permits/. The cost for these permits are found here: https://parking.duke.edu/parking-permits/annual-permits/student-permits/graduate-professional-student-permits/.

The program starts Monday, July 29, 2024 with Introduction to the Profession attendance is mandatory. PCLT students have an earlier mandatory orientation start date of Thursday-Friday, July 25-26, 2024.

We will be sending more details about the process for registration and the curriculum for the first year in future emails and those deadlines will be closer to July. The registration website site is called DukeHub; https://dukehub.duke.edu/ and you can access this site using your Duke NetID and password

Students in the Health Science Program (MD, MSTP, PCLT) should submit health records by June 15, 2024. The requirements can be found on this form; https://duke.app.box.com/s/76z6ppog6xn49vovtm7jy0lbeukkoom2.

Students have 30 days after the first day of class to meet immunization compliance and TB requirements. The Duke Student Health website is here for more information; https://students.duke.edu/wellness/studenthealth/.  

All health Science (MD) students at Duke must submit an IGRA TB blood test (T-spot or Quantiferon Gold) done within 6 months of matriculation.

We strongly recommend you have the COVID full vaccine schedule (i.e., 2 doses for Pfizer and/or Moderna and the Booster if eligible) to avoid any unnecessary delays to coming on campus. Health insurance information will be forthcoming; however, information can be found in the link above.

We understand that you might not be able to complete all your Immunizations before June 15th. That is acceptable, just start the immunization process and if additional vaccinations are required after you arrive at Duke, Student Health can provide them.

Borrowing 101 session for incoming Graduate & Professional students will be offered on the following dates:

  • June 11th @ 7:30pm
  • June 18th @ 9:00am
  • June 25th @ 7:30pm
  • July 2nd @ 9:00am

These sessions are designed to review important terms within the federal loan program and introduce initial considerations for loan management.

The links to register can be found here.

Attesting to the Duke Technical Standards DocuSign will be required for all incoming students prior to July 1st. The link to technical standards can be found here: https://medschool.duke.edu/education/health-professions-education-programs/doctor-medicine-md-program/admissions/admissions-6. Questions about technical standards attestations can be sent to Dr. Melanie Bonner at melanie.bonner@duke.edu or sdao@duke.edu or 9196681267.

Final transcripts must be sent from the undergraduate and/or graduate institution(s) with the degree(s) conferred on or before July 1, 2024. The electronic official transcript(s) should be sent to medadm@dm.duke.edu. We will confirm receipt of your transcript(s) once they are received. Please note: DukeMed do not have access your transcript from your AMCAS application.

This is scheduled for Friday, August 2, 2024The reception will begin at 4:30pm in Shaeffer Hall in the Bryan Center on Duke’s west campus and the Ceremony will begin at 6:00pm in nearby Page Auditorium. Parking will be in the Bryan Center Parking Deck off Science Drive. The School of Medicine Office of Student Affairs will be working on details that will be shared soon.