Visiting Medical Student Program

The Visiting Medical Student Program enriches both Duke University School of Medicine and the visiting medical student. Applicants must be in good academic standing and actively progressing toward a Doctor of Medicine degree, and receive academic credit by the home school,  at an LCME accredited institution, a Doctor of Osteopathic Medicine at an COCA accredited institution, or an approved/affiliated international institution. 

 

Affiliation Agreement:

Duke University School of Medicine requires an approved affiliation agreement with your home institution to allow for participation in the visiting medical student program and is required to be approved prior to application to the visiting medical student program. All requests to establish said agreement must be submitted by an appropriate home school representative only,via email,  to Steven D Wilson, Student Services Officer and Visiting Student Coordinator, steven.wilson@duke.edu.  The request should include the following:

  • Official Name of Institution / School of Medicine
  • Location of Institution / School of Medicine
  • Type of Program (ie: MD, DO, MBBS, etc)
  • Length of Program
  • Compelling educational reason to establish agreement
  • Home Representative and/or Institution contact information

Note: The affiliation agreement is the controlling factor for participation in the visiting medical student program at Duke University School of Medicine. Please check our listing of institutions with existing approved affiliation agreements.

Please note that as of September 2007, we are unable to approve affiliation agreements or accept applications for a student(s) enrolled in a medical school / institution located in any Caribbean nation or other nation as noted on the listing. Please see attached non-inclusive listing.

 

Application Information for MD and DO students:

Duke University School of Medicine uses VSAS, the Visiting Student Application Service, to receive visiting medical student applications for students enrolled at US or Puerto Rico LCME accredited or COCA accredited Osteopathic institutions. To apply, please complete and submit a VSAS application for your preferred electives and dates. VSAS applications must be submitted no later than 60 days prior to the preferred start date. Please note that we do have additional institutional requirements as noted in VSAS. Applications submitted with missing supplemental documentation will not be reviewed nor will the applicant be contacted regarding missing requirements. Incomplete applications will be denied via VSAS. For more information on VSAS, please visit https://www.aamc.org/students/medstudents/vsas/ or contact VSAS at vsas@aamc.org

Requirements checklist for LCME and COCA applicants

Student Medical (health) Insurance Program / Student Health Fee:  As of 12/15/2013, all visiting students (MD, DO, PA and PT-D) approved and scheduled for an elective(s) are required to provide documented proof of personal health insurace coverage to be compliant with University policy.  You will document your coverage by completing the insurance waiver request via the Duke Student Health Center website:  http://studentaffairs.duke.edu/studenthealth/health-insurance
From this link you will scroll to the section titled “INTEND TO WAIVE?”  select the hyperlink, www.bcbsnc.com/duke,  and complete the online waiver request.  Should the waiver be approved, you will not be assessed the SMIP-Student Medical Insurance Prorgram premium, though you will be assessed the Student Health Fee.  If however your coverage does not meet the waiver criteria, you will be assessed a pro-rated SMIP premium (minimum of 2 months) as well as a pro-rated Student Health Fee.

 

 

Applicant Information for International and Canadian (LCME) medical students:

Please note that all applications and supporting documention are to be provided electronically to the Visiting Student Coordinator.   Applications submitted with missing supplemental/supporting documentation will not be reviewed nor will the applicant be contacted regarding missing requirements.

Required Student Medical Insurance and Student Health Fee information for international visiting medical students.

As of July 1, 2013, all approved and scheduled visiting international medical students with an F1 or J1 visa, and as of December 15, 2013, all approved and scheduled visiting international medical students with a B1/B2 or WB visa, will be assessed the Student Health Fee at the prevailing rate for the semester of enrollment.  Please note the fee will be pro-rated for each 4 week period of enrollment based on the start/end date of the approved elective period.  Should these dates not fall on the first and/or last day of the month, the assessed fee will be for a minimum of 2 months for each 4 week elective.


In addition, for all approved and scheduled visiting international medical students with an F1 or J1 visa, and as of December 15, 2013, all approved and scheduled visiting international medical students with a B1/B2 or WB visa, participation in the Duke Student Medical Insurance Program (SMIP) is mandatory.  You will be automatically enrolled in the program and assessed the SMIP Fee at the prevailing rate.  Please note the fee will be pro-rated for each 4 week period of enrollment based on the start/end date of the approved elective period.  Should these dates not fall on the first and/or last day of the month, the assessed fee will be for a minimum of 2 months for each 4 week elective.  Fees for SMIP and the Student Health Fee will be posted to your student account via ACES.  You may find additional information regarding the topics online:  http://studentaffairs.duke.edu/studenthealth/international-students-scho...

 

It is recommended that travel arrangements and temporary housing accommodations not be confirmed until you have received email notification of official acceptance.

 

 Information for all visiting medical student applicants who are approved and scheduled for electives:

All applicants who are approved and scheduled for an elective(s) will be required to submit the following no later than 15 days prior to the approved elective start date:

Duke Immunization Requirements Form: the Duke University Mandatory Immunization Requirements for Health Sciences Students form must be provided with noted labs/titers.  Please refer to the form for specifics on the 4 mandatory steps to provide this information directly to the Duke Student Health Center.  You are also required to upload this same infomration to yoru VSAS profile, or if an interntional student, provide directly to the visiting student coordinator via email, steven.wilson@duke.edu.  Please note that students with a history of Varicella (chicken pox) should indicate this accordingly on the form indicating a positive titer and provide corresponding lab report(s).

Criminal Background Check: The criminal background check must include convictions for both felonies and misdemeanors for the prior seven (7) years and within any state and county or country the Student has resided during the prior seven (7) years. Duke reserves the right to not accept any Student for participation in an Experience at Duke who has a criminal record.  CBC results are required to be current within 30 days of the scheduled elective start date.

As of July, 23, 2013:  11 Panel Drug Screen: Negative results from a 11 Panel Drug Screen; AMP (amphetamine), BAR (barbiturates), BZO (benzodiazepines), COC (cocaine),THC (marijuana), MTD (methadone), mAMP (methamphetamine), MDMA (ecstasy), OPI (opiate), PCP (Phencyclidine)  and OXY (oxycodone).

These requirements will also be referenced in the acceptance letter and email provided to approved and scheduled students.

 

Email is the official mode of communication for the visiting medical student program. Notification of application acceptance and/or denial will be provided via email. Official acceptance letter and supporting documentation will be provided via email notification to all approved and scheduled students. Failure of approved visiting medical students to provide requirements by stated deadlines stipulated in the letter of acceptance and/or email acceptance notification will be withdrawn from the scheduled elective(s) and the visiting medical student program. 

 

Application approval does not assure that elective scheduling will be confirmed, not does it assure that you will be placed in your preferred elective(s) as all scheduling is contingent on space availiability.  Elective scheduling for approved visitng medical students will take place only after registration for the same elective period(s) has been completed for Duke medical students.  Regsitration periods are subject to change and as such, may result in a delay of scheduling for approved visiting medical students.  

 



Medical Student Visiting Clinical Scholars Program

In support of our intentional commitment to foster a culture of diversity, excellence and inclusion at Duke University School of Medicine, we offer the Medical Student Visiting Clinical Scholars Program.  Medical students interested in applying for the program should review the information regarding clerkship prerequisites and other application requirements, and then follow the instructions to complete all forms. Application deadline for the clerkship is September 1st of each year. Approval of the VSAS application is a prerequisite for consideration of an application for the Scholars Program.

Medical Student Visiting Clinical Scholars Form

Medical Student Visiting Clincal Scholars Brochure

 

General Information:

Elective Availability
Electives/course descriptions may be reviewed by accessing the Fourth Year Electives booklet online. Please review the attached document for electives which are not available to approved visiting medical students.

Elective Dates / Calendar Information:
All approved visiting medical students are required to adhere to the Duke elective calendar.

Spring 2014
January 13, 2014 – February 8, 2014            (section 41, 1st 4 week elective period of semester)
February 10, 2014 – March 8, 2014               (section 42, 2nd 4 week elective period of semester)
March 10, 2014 – April 4, 2014                       (section 43 – no electives available to visiting medical students)
April 7, 2014 – May 3, 2014                             (section 44, 4th 4 week elective period of semester)

Summer 2014
April 21, 2014 – May 17, 2014                         (section 41, 1st 4 week elective period of semester)
May 19, 2014 – June 14, 2014                        (section 42, 2nd 4 week elective period of semester)
June 16, 2014 – July 12, 2014                        (section 43, 3rd 4 week elective period of semester)
July 14, 2014 – August 9, 2014                       (section 44, 4th 4 week elective period of semester)

Fall 2014
August 25, 2014 – September 20, 2014        (section 41, 1st 4 week elective period of semester)
September 22, 2014 – October 18, 2014      (section 42, 2nd 4 week elective period of semester)
October 20, 2014 – November 15, 2014        (section 43, 3rd 4 week elective period of semester)
November 17, 2014 - December 13, 2014    (section 44, 4th 4 week elective period of semester)

Spring 2015
January 12, 2015 – February 7, 2015              (section 41, 1st 4 week elective period of semester)
February 9, 2015 – March 7, 2015                    (section 42, 2nd 4 week elective period of semester)
March 9, 2015 – April 3, 2015                            (section 43 – no electives available to visiting medical students)
April 6, 2015 – May 2, 2015                                (section 44, 4th 4 week elective period of semester)
 


Evaluations and Final Grades:
Only the Duke Clinical Evaluation will be completed and provided to the visiting medical student and their home school. Final grades will adhere to the Duke grading scale for 4th year electives as follows:

H - Honors
HP - High Pass
P - Pass
F - Fail

Duke faculty will not be required to complete a home school evaluation if provided by the student or the institution.

Shadow or Observer Experiences

Duke University School of Medicine does not offer an established program to either currently enrolled medical students or medical graduates which permits periods for a shadow and/or observer experience.

FAQs:  Frequently Asked Questions regarding the visiting medical student program.

Temporary Housing Information:

Temporary Housing Information:

It is the responsibility of the visiting medical student to secure housing for their approved elective period.  Options include but are not limited to:

Duke Community  Housing: http://studentaffairs.duke.edu/forms/chouse/search_properties.php

ExtendedStay Hotels, the code for reservations and rates is DUKE.  http://www.homesteadhotels.com/minisite/default.asp?hotelID=31 http://www.extendedstayamerica.com/minisite/default.asp?hotelID=739

University Inn:  http://www.universityinnduke.com

Millenium Hotel Durham
2800 Campus Walk Avenue
Durham NC  27705

Global website:  www.millenniumhotels.com

 

Duke Technical Standards
Visiting medical students are expected meet Duke Technical Standards.


Honor Code of Duke University School of Medicine
Visiting medical students are expected to adhere to the same rules, guidelines and Honor Code as Duke University School of Medicine degree candidates.


Non-Discrimination Policy Information
Duke University prohibits discrimination and harassment and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex or age. Duke’s non-discrimination and harassment policies can be found at https://web.duke.edu/equity/harassment.html


 

Visiting Physician Assistant Program Information

Information on the visiting Physician Assistant Program may be found on the website of the Duke Physician Assistant Program:  paprogram.mc.duke.edu/PA-Program/Visiting-Students/

 

Visiting Student Program Coordinator Contact Information:

Steven D Wilson
Student Services Officer and Visiting Student Coordinator
Offices of the Registrar and Financial Aid
Room 0386, 3rd Floor
Seeley G Mudd Building
8 Searle Center Drive
Box 3878 DUMC
Durham NC  27710
Tel (919) 684-8042
Fax (919) 684-4322