The Visiting Medical Student Program enriches both Duke University School of Medicine and the visiting medical student. Applicants must be in good academic standing and actively progressing toward a Doctor of Medicine degree, and receive academic credit by the home school, at an LCME accredited institution, a Doctor of Osteopathic Medicine at an COCA accredited institution, or an approved/affiliated international institution.
Duke University School of Medicine requires an approved affiliation agreement with your home institution to allow for participation in the visiting medical student program and is required to be approved prior to application to the visiting medical student program. All requests to establish said agreement must be submitted by an appropriate home school representative only,via email, to Steven D Wilson, Student Services Officer and Visiting Student Coordinator, firstname.lastname@example.org. The request should include the following:
Note: The affiliation agreement is the controlling factor for participation in the visiting medical student program at Duke University School of Medicine. Please check our listing of institutions with existing approved affiliation agreements.
Effective April 23, 2014: Moratorium on requests for affiliation agreements with international institutions. At this time we are unable to accept requests for establishing affiliation agreements with intermational institutions.
Please note that as of September 2007, we are unable to approve affiliation agreements or accept applications for a student(s) enrolled in a medical school / institution located in any Caribbean nation or other nation as noted on the listing. Please see attached non-inclusive listing.
Application Information for MD and DO students:
Duke University School of Medicine uses VSAS, the Visiting Student Application Service, to receive visiting medical student applications for students enrolled at US or Puerto Rico LCME accredited or COCA accredited Osteopathic institutions. To apply, please complete and submit a VSAS application for your preferred electives and dates. VSAS applications must be submitted no later than 60 days prior (no exceptions) to the elective period start date as noted in the elective catalog. Please note that we do have additional institutional requirements as noted in VSAS. Applications submitted with missing supplemental documentation will not be reviewed nor will the applicant be contacted regarding missing requirements. Incomplete applications will be denied via VSAS. For more information on VSAS, please visit https://www.aamc.org/students/medstudents/vsas/ or contact VSAS at email@example.com
Applicant Information for International and Canadian (LCME) medical students:
Please note that all applications and supporting documention are to be provided electronically to the Visiting Student Coordinator. Applications submitted with missing supplemental/supporting documentation will not be reviewed nor will the applicant be contacted regarding missing requirements.
It is recommended that travel arrangements and temporary housing accommodations not be confirmed until you have received email notification of official acceptance.
Mandatory: Student Health Fee and Student Medical Insurance Program information for international visiting medical students.
As of December 15, 2013, all approved and scheduled visiting international medical participating with an F1, J1, B1/B2 or WB visa will be assessed the mandatory Student Health Fee (SHF) at the prevailing rate for the semester of enrollment. Please note the fee will be assessed for each 4 week period of enrollment based on the start/end date of the approved elective period. Should these dates not fall on the first and/or last day of the month, the assessed SHF will be for a minimum of 2 months for each 4 week elective.
In addition, all approved and scheduled visiting international medical participating with an F1, J1, B1/B2 or WB visa, participation in the Student Medical Insurance Program is mandatory. The student will be assessed the Student Medical Insurance Program premium (SMIP) at the prevailing rate as set by the insurance provider. Please note the fee will be assessed for each 4 week period of enrollment based on the start/end date of the approved elective period. Should these dates not fall on the first and/or last day of the month, the assessed SMIP premium will be for a minimum of 2 months for each 4 week elective. Fees for SMIP and the Student Health Fee will be posted to your student account via ACES. You may find additional information regarding the topics online: http://studentaffairs.duke.edu/studenthealth/international-students-scholars
Participation Requirements: Information for all visiting medical student applicants who are approved and scheduled for electives:
All applicants who are approved and scheduled for an elective(s) will be required to have all participation requirements completed no later than 15 days prior to the approved elective start date via CertifedBackground:
These requirements will also be referenced in the acceptance letter and email provided to approved and scheduled students along with Duke specific information on how to establish your profile with CertifiedBackground. All costs for these required services via CertifiedBackground are the responsibility of the approved visiting student. These requirements for participation may only be fulfilled/completed via CertifiedBackground.
Email is the official mode of communication for the visiting medical student program. Notification of application acceptance and/or denial will be provided via email. Official acceptance letter and supporting documentation will be provided via email notification to all approved and scheduled students. Failure of approved visiting medical students to provide requirements by stated deadlines stipulated in the letter of acceptance and/or email acceptance notification will be withdrawn from the scheduled elective(s) and the visiting medical student program.
Application approval does not assure that elective scheduling will be confirmed, not does it assure that you will be placed in your preferred elective(s) as all scheduling is contingent on space availiability. Elective scheduling for approved visitng medical students will take place only after registration for the same elective period(s) has been completed for Duke medical students. Regsitration periods are subject to change and as such, may result in a delay of scheduling for approved visiting medical students.
Medical Student Visiting Clinical Scholars Program
In support of our intentional commitment to foster a culture of diversity, excellence and inclusion at Duke University School of Medicine, we offer the Medical Student Visiting Clinical Scholars Program. Medical students interested in applying for the program should review the information regarding clerkship prerequisites and other application requirements, and then follow the instructions to complete all forms. Application deadline for the clerkship is September 1st of each year. Approval of the VSAS application is a prerequisite for consideration of an application for the Scholars Program.
Electives/course descriptions may be reviewed by accessing the Fourth Year Electives booklet online. Please review the attached document for electives which are not available to approved visiting medical students.
Elective Dates / Calendar Information:
All approved visiting medical students are required to adhere to the Duke elective calendar.
January 12, 2015 – February 7, 2015 (section 41, 1st 4 week elective period of semester)
February 9, 2015 – March 7, 2015 (section 42, 2nd 4 week elective period of semester)
March 9, 2015 – April 3, 2015 (section 43 – no electives available to visiting medical students)
April 6, 2015 – May 2, 2015 (section 44, 4th 4 week elective period of semester)
April 20, 2015 – May 16, 2015 (section 41, 1st 4 week elective period of semester)
May 18, 2015 – June 13, 2015 (section 42, 2nd 4 week elective period of semester)
June 15, 2015 – July 11, 2015 (section 43, 3rd 4 week elective period of semester)
July 13, 2015 – August 8, 2015 (section 44, 4th 4 week elective period of semester)
August 24, 2015 – September 19, 2015 (section 41, 1st 4 week elective period of semester)
September 21, 2015 – October 17, 2015 (section 42, 2nd 4 week elective period of semester)
October 19, 2015 – November 14, 2015 (section 43, 3rd 4 week elective period of semester)
November 16, 2015 - December 12, 2015 (section 44, 4th 4 week elective period of semester)
January 11, 2016 – February 6, 2016 (section 41, 1st 4 week elective period of semester)
February 8, 2016 – March 5, 2016 (section 42, 2nd 4 week elective period of semester)
March 7, 2016 – April 1, 2016 (section 43 – no electives available to visiting medical students)
April 4, 2016 – April 30, 2016 (section 44, 4th 4 week elective period of semester)
Evaluations and Final Grades:
Only the Duke Clinical Evaluation will be completed and provided to the visiting medical student and their home school. Final grades will adhere to the Duke grading scale for 4th year electives as follows:
H - Honors
HP - High Pass
P - Pass
F - Fail
Duke faculty will not be required to complete a home school evaluation if provided by the student or the institution.
Shadow or Observer Experiences
Duke University School of Medicine does not offer an established program to either currently enrolled medical students or medical graduates which permits periods for a shadow and/or observer experience.
FAQs: Frequently Asked Questions regarding the visiting medical student program.
Temporary Housing Information:
Temporary Housing Information:
It is the responsibility of the visiting medical student to secure housing for their approved elective period. Options include but are not limited to:
ExtendedStay Hotels, the code for reservations and rates is DUKE. http://www.homesteadhotels.com/minisite/default.asp?hotelID=31 http://www.extendedstayamerica.com/minisite/default.asp?hotelID=739
University Inn: http://www.universityinnduke.com
Millenium Hotel Durham
2800 Campus Walk Avenue
Durham NC 27705
Global website: www.millenniumhotels.com
Duke Technical Standards
Visiting medical students are expected meet Duke Technical Standards.
Honor Code of Duke University School of Medicine
Visiting medical students are expected to adhere to the same rules, guidelines and Honor Code as Duke University School of Medicine degree candidates.
Non-Discrimination Policy Information
Duke University prohibits discrimination and harassment and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex or age. Duke’s non-discrimination and harassment policies can be found at https://web.duke.edu/equity/harassment.html
Visiting Physician Assistant Program Information
Information on the visiting Physician Assistant Program may be found on the website of the Duke Physician Assistant Program: paprogram.mc.duke.edu/PA-Program/Visiting-Students/
Visiting Student Program Coordinator Contact Information: