School of Medicine, Office of the Registrar

Important Resources

Resources for students including ACES, academic calendar, School of Medicine Bulletin, electives book, ato Blue Docs, and information by class.

Teaching Resources for Faculty

Easy access to resources for faculty.

Registrar Announcements

Find important updates and information

Academic Calendars

View the current and next year's calendars.

Federal Guidelines

Students are granted certain rights with respect to their education records.

School Policies

Listing of policies that may affect students

Forms

Download forms and documents needed by students

Visiting Student Program

Learn more about this program that enriches both Duke University School of Medicine and the visiting medical student.

Constitution Day

In 2004 Congress drafted a bill that designates September 17th as Constitution Day.

Registrar Contacts

Meet the staff

Overview

The Office of the SoM Registrar manages and maintains the academic records of all active and former Doctor of Medicine, Bachelor and Master of Health Sciences, Doctor of Physical Therapy and Allied Health Graduate and Certificate Program students.

The Registrar is responsible for the registration of all students, management of all student records, verification and processing of attendance, satisfactory progress, transcript requests and degree candidate information.

Browse these pages or use the Search box to find the information that will assist you in your School of Medicine education.

For Duke University undergraduate student records, please contact the Office of the University Registrar or call (919) 684-2813.

For residency, internship, and fellowship verfications, please contact the Office of Graduate Medical Education at 919-684-3491.

ACES:  Students should refer to ACES (aces.duke.edu) to view their official class schedules, to register for classes,  apply for graduation, view account information, check for service indicators, etc. 

Important News/Updates

July Office Hours: The Office of The Registrar will be open during the following hours for the month of July: Monday thru Thursday 7:30am - 4:30pm. Friday the 11th, 18th, and 25th 7:30am - 1:00pm. Closed Friday July 4th for Independence Day.

  
School of Medicine Severe Weather Policy

The School of Medicine will handle the cancellation of classes in the following manner: 

All School of Medicine students, will follow the Provost's decision in regards to cancellation of classes. If classes are cancelled, students should not report for any medical school activities (classes, labs, clerkships, clinical assignments, etc.)  Course directors, mentors, and faculty are aware of this policy so that individual decisions should not be made.

These decisions can be determined by calling 684-4636 (INFO) or by visiting the School of Medicine, Office of the Registrar’s website, registrar.mc.duke.edu, the DukeAlert site, http://emergency.duke.edu, or http://www.duke.edu/today/. The SoM Registrar’s Office will make every attempt to announce any cancellations on the Announcements section of their website, registrar.mc.duke.edu, in a timely manner. 

Please note that 684-4636(INFO) and http://emergency.duke.edu are considered the official communication for inclement weather announcements. 
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IMPORTANT INFORMATION REGARDING VA MEDICAL CENTER REQUIREMENTS:  Students participating in elective or sub-internship that require rotations at the VA Medical Center must complete new paperwork and submit to the VA Medical Center no later than 30 days prior to the start of the section in which they are enrolled.  Failure to do so will prevent students from participating in the elective or sub-internship. 

If you are not sure whether or not you will be participaint in a course that requires rotations at the VA Medical Center, please contact the course director to verify.  Affected course directors will have teh required paperwork. but if you have any questions orneed the paperwork, contact Paula Alford and paula.j.alford@duke.edu

Addendum:  SURGERY 404C - NEURO-ONCOLOGY - scheduled to be offered during summer  2014 sections 41 and 42; fall 2014sections 41, 42, & 43; and spring 2015, sections 41, 42, and 44

Addendum:  New Course Approval, approved July 2, 2014.  Course effective Spring 2015.  MEDICINE 424C - FLUIDS AND ELECTROLYTES.  1 credit/graded P/F.  Please refer to ACES for the course description.