Cost Accounting Standards (CAS)

Duke University is required to comply with the Cost Accounting Standards (CAS) set forth in the Office of Management and Budget (OMB) Circular A-21 regarding not charging costs that are normally considered Facilities & Administrative (i.e., overhead) costs to a federally-funded sponsored project as direct costs, unless the expenditure meets the applicable regulatory guidance.

The University has imposed a threshold of $500 per General Ledger category for submitting a Direct Cost Exception form. Direct Cost Exception forms should only be submitted if the Principal Investigator can reasonably justify at least $500 in total charges in a specific General Ledger cost category. For the School of Medicine, this means that no CAS form will be approved if the costs requested are LESS than $500 per category. CAS charges totaling less than $500 per G/L group in a budget period cannot be requested and cannot be charged. If charged, they are required to be removed or written off. See memo from Scott Gibson. The $500 threshold also applies to Training grants and K awards.