Preamble: We are committed to providing clear, transparent, and timely communications to all our students. Please review the menu items to the right for the most recently available updates.
Weekly Updates
For the week of September 28, 2020, updates have been made to the following pages:
- See below for special announcements!
Announcements
09/28/2020
- For those of you celebrating Yom Kippur we hope you have a good holy day.
- New recruitment resources available from SOM for students/residents with virtual tour and facts and figures-interesting for all.
- As a reminder, green scrubs may not be worn outside of the hospital and if worn outside of the OR must be covered. If you are seen in a parking deck or off campus wearing green scrubs you may receive a professionalism notification and/or may be taken off service.
- View a Documentary on how COVID-19 has affected the Latinx community in NC with work done through the LATIN-19 group with multiple partners.
- Duke has launched a University-wide effort to make it easy and convenient for everyone - faculty, staff and students - to register and to vote. vote.duke.edu is Duke's online resource. There will also be an early voting site on campus at the Karsh Alumni and Visitors Center, October 15-31. Voting information and resources for Duke Community. You can also view the recording of a recent Duke Health leadership virtual town hall to learn more about Duke Health's voter registration and turnout initiatives for the 2020 elections.
We strongly encourage students to VOTE EARLY from 10-15 to 10-31. Here are some tips on best times to vote early:
- MS1
- Mon Oct 19 – no classes scheduled after 2p
- Thurs Oct 22 – no classes scheduled after 3p
- Friday Oct 31 – no classes scheduled after 1p
- MS2
- Most Clerkships have free period on Wed 1-3p
- Additional times available on each Clerkship, we will ask all Clerkship Directors to share additional recommended times at orientation
- MS3 and MS4
- Please discuss with your supervisors due to individualized schedules
- We will ask all course directors to identify and communicate block of time where students can go for early voting
Q: A student asked if besides the data that is shared by the health system to encompass all of Duke University weekly if we could share more granular data in the MD program weekly update regarding student testing and transmission.
A: This information is being managed by employee and student health. Due to confidentiality that data is not available to share.
- The Offices of Medical Education and Student Affairs are working on finding appropriate spaces for students who do not have a suitable environment at home in which to conduct their residency interviews, as interviews will all be conducted virtually this year. MSPEs and applications are both released on October 21st this year, and we expect a wave of interview invitations to follow!
- The Office of Student Affairs is distributing a survey regarding mental health services for our students. Student completion of this brief anonymous survey will help us understand our student body's needs and work on developing potential resources.
“Clinical Education and Learning Environment Updates”
09/21/2020
“Residency Application and Interviewing” – Register for a webinar provided by the AAMC “Preparing for Virtual Interviews” for Sept 29 at 4:00 PM (EDT). Register
“IPEC Center – Student Advisory Committee” - The Duke Interprofessional Education and Care (IPEC) Center is establishing a Student Advisory Committee which will include selected representatives from medicine, nursing, physician assistant and physical therapy programs for collaboration and development of innovative interprofessional education programs.
Please apply here: https://duke.qualtrics.com/jfe/form/SV_6P4a3gLdVZJuFKJ
“Reimbursement from study prep materials” – Please use this link that has helpful information and answers to common questions.
“Clinical Education and Learning Environment Updates” - Virtual Office Hours with Drs Clay/Knudsen resume this week.
Students we are resuming office hours a few times/month virtually. Feel free to join us for any questions, concerns, suggestions regarding clinical education and/or the learning environment or even if you just want to see a friendly face! If you would like to discuss a concern privately, please email Victoria.grossman@duke.edu to schedule.
Wed Sept 23rd from 1-2 zoom link: https://duke.zoom.us/j/94434843709?pwd=S1J6S0owMUlsYXZ2WUZibnNBMkFjZz09
Thurs Sept 24th from 6-7 zoom link: https://duke.zoom.us/j/93449523755?pwd=T1hETjVLYThqaGxJcVBPdytYbUtUdz09
09/14/2020
Flu vaccination required by November 10, 2020-Available now
All SoM faculty, staff, students and volunteers are required to get a flu vaccine prior to November 10, 2020 at 10 am per Dean Klotman. Please follow this link to her email for further information. In order to schedule an appointment, use the following intranet page to find locations to schedule your appointment to get the flu vaccine. https://flu.duke.edu/vaccination. Don’t forget to bring your Duke ID card!
NC guidelines updated for COVID by Governor Cooper with local exceptions
As of 5 pm on September 4, NC Governor Roy Cooper and Durham Mayor Steve Schewel announced moving to Phase 2.5. Orange County has NOT increased gathering size. On the Duke Coronavirus Response page under community messages you can find further information. https://d31hzlhk6di2h5.cloudfront.net/20200903/91/b0/15/62/d0f8ebea88dbd5b5f6d44dc1/News_Alert-_Governor_Cooper_Announces_Phase_2.5.pdf
At this point the Duke University guidelines for On and Off-Campus Gatherings has not changed from the August 7 document https://coronavirus.duke.edu/2020/08/policy-reminder-on-and-off-campus-social-gathering/. We will update you when we have further information.
08/31/2020
Administration has received a letter from several student groups regarding student participation in committees – we will be in touch
08/23/2020
- If you missed our town hall, please feel free to watch the video:
- The library is now open, reserve a seat before you arrive (read more here)
- Student groups who wish to engage in patient care may participate in activities this fall if they meet certain requirements described here
- Finances: Resources on Financial Literacy, Financial Wellness, External Scholarship Opportunities are available here with helpful links.
- Students are reminded to avoid large gatherings “How to say no to a party” from the Harvard Business Review
New secured outdoor seating near hospital; new entry instructions for Trent Semans Center and Seeley Mudd Building
On Wednesday, August 19, Duke Health will open a secured outdoor seating area between the Duke Medicine Pavilion (DMP), Trent Semans Center and Seeley Mudd Building (Searle Center/Medical Center Library).
Faculty, staff, students, patients and visitors who have entered the hospital through one of the approved screening locations will be able to access this new space through the DMP or Duke North/Duke Central Tower entrances. These doors will remain unlocked 24/7, allowing re-entry to the hospital. (Smoking is not permitted in this space.)
Faculty, staff, and students who park in the Bryan Parking Deck or who need access to the Seeley Mudd Building or Trent Semans Center must use one of the main hospital or clinic entrances as their daily entry point, then make their way through the new secured space and to the front door of the Trent Semans Center or Seeley Mudd Building. Building hours will be posted on entry doors to the Trent Semans Center and Seeley Mudd Building.
Student Verification Requirements.
Two times a year, we request that students verify their personal information. The verification process adds a hold to your record that prevents any spring 2021 enrollment activity - fall 2020 registration will not be impacted. You will still be able to view your class schedule, view financial aid, and pay your bursar bill before you verify. Please disregard this message if you have already completed the verification process.
To complete the verification process:
Log into Dukehub.duke.edu
Click on the "Select to complete Student Verification" link in the orange notification section on your homepage in DukeHub.
Special Notes:
Once you have completed the verification process, the message on your DukeHub homepage should disappear. If not, log out of DukeHub and log back in - the message should then disappear.
Instructions for completing student verification can be found here: https://registrar.duke.edu/announcements/registration-hold-complete-student-verification
For any questions or concerns, please contact us at medreg@dm.duke.edu.
All Doctor of Medicine program students are required to complete the provided attestation (COVID 19 Safety Plan) and comply with the policies put forth in the Student Responsibilities for Approved Classroom Activities.
Official guidance from the School of Medicine regarding making decisions about community service activities:
It speaks to the Duke spirit that so many of you are seeking opportunities to volunteer at this crucial time, and we encourage you to find ways to make contributions in your own time while ensuring that you take steps to minimize the risks to yourself and others. If you decide to pursue a volunteer opportunity that might expose you to the COVID-19 virus, such as working in a testing laboratory or any direct community work, please seriously consider your responsibilities and communicate to your colleagues, fellow students and mentors. If you develop symptoms, refer to https://keepworking.duke.edu/faqs/staffing/ and follow the directions contained there.
Finally, please be aware that any future instructions from the state and federal governments, for example regarding sheltering in place, take precedence over the guidance above.