Davison Council Constitution

 

Article I. Name and Membership

Sect 1. Every student currently enrolled at Duke University School of Medicine is a member of the Davison Society. This includes students in dual-degree programs or on leave-of-absence and in good standing.
Sect 2. For the purposes of this document, “Duke University School of Medicine” refers only to the Doctor of Medicine program at Duke University School of Medicine.
Sect 3.The name of the organization shall be the Davison Council of the Duke University School of Medicine.
Sect 4. The Davison Council is the representative governing body of the Davison Society.
Sect 5. The Davison Executive Committee is the executive body of the Davison Council.

Article II. Purpose of Davison Council

Sect 1. To serve as the official student body organization of the Davison Society.
Sect 2. To act as the student body service and social organization for the Davison Society.
Sect 3. To contribute to the welfare and education of all constituent students with a respect for individual differences.
Sect 4. To provide student services as deemed feasible by such an organization.
Sect 5. To provide service to the university, in the form of input and volunteers to administrators as deemed necessary for decisions affecting the Davison Society.

Article III. Organizational Structure

Sect 1. The officers shall include a President, Service Vice-President, Social Vice-President, Secretary, and Treasurer.
Sect 2. The Executive Council shall consist of the officers, the Class Presidents, and one of the MSTP representatives.
Sect 3. In addition to the members of the Executive Committee, the voting members of the Davison Council shall include the other four representatives from each class, and the two MSTP representatives.
Sect 4. The Social Committee shall be composed of the Social Vice-President, who will be the committee Chairperson, at least one representative from each class, and any persons she/he deems necessary and beneficial to the purpose of the Social Committee.
Sect 5. The Service Committee shall be composed of the Service Vice-President, who will be the committee Chairperson, at least one representative from each class, and any persons she/he deems necessary and beneficial to the purpose of the Service Committee.
Sect 6. The Budget Committee shall be composed of the Treasurer, who will be committee Chairperson, at least one representative from each class.
Sect 7. Ad Hoc committees may be organized at the discretion of the President.

Article IV. Elections

Sect 1. Voting Rights:

a. All members of the Davison Society are entitled to vote for elections in their respective classes and any school-wide elections.

Sect 2. Eligibility and Restrictions:

a. All elected leaders of the Davison Council shall be members of the Davison Society 
b. No officer or representative may hold more than one position on Davison Council in any one year, not including sub-committees. In the event a person is elected to more than one office, she/he must decide which position they wish to fulfill. Another member of the Davison Council will hold this position until the Davison Council holds another electionto fill this position.
b. No person shall hold the same position of President, Service Vice-President, Social Vice-President, Secretary, and Treasurer for more than two years in succession.

Sect 3. Refer to by-laws for all processes related to elections.

Article V. Organizational Duties

Sect 1. President:

a. Shall call and preside over meetings of the Davison Council, student body, and subgroups thereof.
b. Shall create Davison Council committees and appoint chairpersons and members of any committees as deemed necessary, subject to a majority vote of the Executive Committee.
c. Shall delegate duties to the Committees.
d. Shall represent the Davison Society in all matters.

Sect 2. Service Vice President:

a. Shall be Chairperson of the Service Committee and call and preside over all meetings of the Service committee.
b. Shall be responsible for the proper execution of all service projects.

Sect 3. Social Vice-President:

a. Shall be Chairperson of the Social Committee, call and preside over all meetings of the Social committee.
b. Shall be responsible for all social functions sponsored by the Davison Society.

Sect 4. Secretary:

a. Shall execute all Davison Council elections.
b. Shall be responsible for all communications.
c. Shall keep the minutes of Davison Council meetings and report Davison Council proceedings to the student body.
d. Shall take attendance for Davison Council meetings and keep attendance records.
e. Shall enforce meeting procedural guidelines.
f. Shall notify the proper persons of all the meetings called by the President.
g. In the absence of the President, the Secretary shall call and preside over meetings of the Davison Council, student body, and subgroups thereof, or he/she may defer this responsibility to one of the Vice Presidents.

Sect 5. Treasurer:

a. Shall be the Chairperson of the budget committee, call and preside over all meetings of the Budget Committee.
b. Shall handle all income and disbursements of the Davison Society.
c. Shall arrange for the collection of membership fees.
d. Shall determine proper use of all Davison Council funds

Sect 6. The Class Presidents:

a. Shall oversee the Class Council.
b. Shall represent the class at Davison Council meetings.
c. Shall conduct Class affairs.

Sect 7. Class Representatives:

a. Shall represent the class at Davison Council meetings
b. Shall conduct Class affairs.

Sect 8. MSTP Representatives:

a. Shall represent MSTP students at Davison Council meetings.

Article VI. Committee Duties

Sect 1. The Service Committee shall be responsible for the planning and executing of all service projects of the Davison Society.
Sect 2. The Budget committee shall be responsible for accepting proposed budgets from any persons and groups and making recommendations to the Davison Council concerning allocation of funds for these budgets. The Treasurer shall be responsible for notifying all organizations of the deadline for budget requests and the guidelines of fiscal responsibility in the use of Davison funds.
Sect 3. The Social Committee shall be responsible for the planning and executing of all social events sponsored by the Davison Society.
Sect 4. Duties of Ad Hoc committees will be delineated at their creation, and at least require one representative per committee to present or submit an update once per academic semester.

Article VII. Meeting Guidelines

Sect 1. The Davison Council shall meet at least once monthly for the transaction of business.
Sect 2. The Davison Council President shall call all meetings.
Sect 3. A quorum for the conduct of business shall consist of 10 voting members of the Davison Council.
Sect 4. All meetings shall be conducted under Robert’s Rules of Order.

Article VIII. Legislative Power

Sect 1. The Davison Society shall have power to take any decisions of the Davison Council to a Society-wide referendum in which a simple majority shall rule. Such referenda must be called by petition by at least 50 members of the Davison Society.
Sect 2. No provisions of the Constitution or By-laws should be construed or implemented in a manner that is in conflict with University Rules, policies, or established operational principles or with civil law and regulations.

Article IX. Amendments and By-Laws

Sect 1. The Constitution may be amended by a three-fourths vote cast by the Davison Council provided all proposed amendments were submitted to the Davison Council at least two weeks prior to the vote.
Sect 2. Such By-Laws as are necessary to supplement this Constitution shall be approved by a two-thirds majority of the Davison Council, and re-approved annually following the election of the new Davison Council.

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